Groups
Groups organise workflows into named collections, making it easier for users to find relevant workflows — especially in tenants with a large number of workflows. Groups created here appear directly in the VXL Live add-in, where each workflow in a group is available, so users can load, enrich, add, update and delete data without switching between workflows. See VXL Live — Groups.
The groups list
| Column | Description |
|---|---|
| Name | The group's display name |
| Workflows | Number of workflows in the group |
| Roles | Number of roles with access to this group |
| Actions | Edit or delete the group |
Access control
What a user sees depends on their permissions:
| User type | What they see |
|---|---|
| Admin users | All groups and all workflows within them |
| Regular users | Only groups and workflows they have been explicitly granted access to |
A group is not visible in VXL Live to any user who has no access to any workflow within it.
Permission levels
When assigning roles to a group, three access levels are available:
| Level | What it allows |
|---|---|
| Read | View the group and its workflows — cannot run |
| Write | View and run workflows in the group |
| Full Access | View, run, and manage the group and its workflows |
Creating a group
- Go to Administration → Workflow Management → Groups.
- Click + New Group.
- Fill in the required fields:
| Field | Description |
|---|---|
| Name | Display name shown to users in VXL Live |
| Workflows | One or more workflows to include in this group |
| Roles | Roles that will have access to this group, with their permission level |
- Click Save.
The group is immediately visible in VXL Live to users whose roles have been granted access.
Create groups that reflect how users think about their work — by team, process, or business area — rather than how the workflows are technically structured. A user in Logistics should be able to find their workflows without knowing how the system is organised.
Further reading
- VXL Live — Groups — how groups appear and behave in VXL Live for end users
- Roles — create and manage the roles that control group access
- Connections — environment and connection permissions also affect what users can run within a group